List/Data Specialist

List/Data Specialist

The List/Data Specialist is responsible for assisting with the development and maintenance of True North’s mailing database and mail list processes in a fast-paced environment.


  • Converting files from different formats to Excel- and Access-compatible formats
  • Processing mail lists through postal software for delivery point and NCOA validation
  • Correcting inaccurate addresses
  • Merging, purging, and de-duping mail lists
  • Providing final mailing lists and instructions to print vendors
  • Assisting with the maintenance of the department mail list schedule
  • Preparing postage estimates and invoices for clients using information provided by the printer
  • Verifying with printers that postal payments have been deposited before publications are shipped
  • Working with account managers to onboard new clients, obtain necessary information for the distribution of each job, and to answer client questions regarding circulation
  • Confirming data received from printers and the U.S. Postal Service
  • Updating and testing new versions of AccuZIP software
  • Checking mail panels to ensure return addresses and indicia are correct
  • Preparing list estimates for clients, preparing purchase orders, and purchasing mail lists


  • Associate’s degree in information systems, database management, business, or a related discipline, or equivalent experience in the field of data/list management
  • Minimum of 3 years of experience in data entry, circulation, or mail list management. Experience in bulk mail and postal software is a plus.
  • Passion for collecting, correcting, and working with data
  • Ability to multitask and solve problems quickly
  • Willingness to learn new tasks
    Positive, energetic personality and an ability to remain flexible with changing requests
  • High level of accuracy and an eye for detail
  • Advanced skill in the use of Access and Microsoft Office Suite programs, including Excel
  • Residency in or relocation to the Chattanooga, Tenn., area

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